ABOUT THIS POSITION
I am looking for a reliable EA (not VA) who will help me with my business and get my business life in order so I can focus on the most important thing: Bringing on new clients to the business!
This position will average up to 25 hours per week, with work completed during regular business hours PST. (Please be available 9am - 2pm PST M-F).
The ideal candidate will be a critical thinker, have exceptional communication skills, and have the innate ability to work with a visionary and quick-start leader.
ABOUT ME
I have a digital marketing agency for the last 14 years. I am looking to grow my business and make new sales. My current clients and team are busy already with the workload from the last 14 years in business. They are managing themselves and working together.
I am looking to start a new part of the business that's geared towards expansion. I need help from someone experienced in working with basically a startup because that's what I feel like I am. I want to focus basically 100% of my time on sales and marketing in this new venture.
Strategy: I am doing cold emails and started a Podcast/YT channel that also includes TT/IG. This is all to bring on new clients.
Potential candidates will be asked to submit a personality assessment and chosen candidate will be required to submit a criminal background check.
ABOUT YOU
You are a person of high integrity and exceptional character, with the ability to maintain the highest level of confidence. You enjoy supporting company leaders, keep a positive attitude, and have a "get the job done" drive about you.
You are a proactive self-starter, incredibly organized, and a pro at prioritizing multiple tasks. Your attention to detail and accuracy is second to none, and you place a high value on meeting deadlines.
You have strong communication skills and a great personality. You’re a resourceful problem solver with great critical thinking skills and a can-do attitude, possessing the ability to handle pivots and tight deadlines with grace and ease.
You understand how to work with a CEO, deal with change well, and are adaptable to new plans and have a high level of emotional intelligence. You enjoy producing high quality work and working on a team that loves to get positive results.
RESPONSIBILITIES
-Supporting the CEO at a high level with executive responsibilities
-Attending meetings, as needed, taking notes, and following up on any necessary items
-Project management, ensuring tasks are completed on time and projects are progressing smoothly and efficiently
- Brainstorm with the CEO
- Put together client presentations/sales presentations
-Execution of assigned administrative tasks in a timely manner and to high standards
-Managing content calendar
- Other support tasks with the team as needed
- Onboarding new clients
- Appointment confirmations with new clients
EXPERIENCE + QUALIFICATIONS
- Proven experience in the virtual executive administrative space, assisting a high-touch brand and/or high-level CEO
-Strong administrative skills, exceptional attention to detail, and meticulous follow through
-Ability to handle many moving pieces, multiple deadlines, and competing priorities in a fast-paced environment
-High attention to detail
- Relentless pursuit of organization and clarity
- Experience with and working knowledge of online business, digital products and platforms, CRMs, project management software, hosting platforms, and social media/communication platforms.
- While this role is not directly involved in the day-to-day operations of these systems, it will be necessary to navigate them when finding information. Examples of software may include: Go High Level, ConvertKit, Hypefury, Kajabi, Yesware, Seamless AI, Slack, Discord, Zoom, Click Up, Google Suite, Calendly, Docusign, etc.
THIS ROLE IS NOT A GOOD FIT IF YOU
-You are not able to be in the business day-to-day and have around 5 hours per day during standard business hours (PST) to commit
-You are not savvy with technology and online systems
-You do hot have previous experience as a high-level administrative assistant
-You are not comfortable working with a CEO
-Not coachable/think you know it all, etc