Personal / Virtual Assistant / Office Manager

Personal / Virtual Assistant / Office Manager


Job Description

Our company offers Business Management Solutions to companies that need assistance. This includes Quality Management Systems, Software Solutions Smart Phone App's and General Business Systems.

We are looking for someone specifically in the Philippines, and in close proximity to Manilla as we have other relations in that area and it would be preferable.

This is an ongoing permanent role, and will require a level of commitment every week. We are flexible, but need to ensure a reliable service.

I would like to meet with you personally to give you some specific job training, and will be available in the following locations at the below dates.

Manilla form December 31st - January 8th
Cebu from 10th January to 25th January
Manilla on 27th January & 28th January.

Below is a brief job description outlining some key tasks.

Personal / Virtual Assistant work as required including:
Book Travel arrangements
Manage and Send Emails
Basic Accounts Payable

Set up New Clients into System including:
Set up new clients and complete check-list.
May need to Call client to gather information if email does not produce result.

Lead Generation for Marketing Campaigns or Manage 3rd party provider.

Manage All areas of the Marketing Campaign and compile reports. Including:
Organise and Manage the Design and creation of Mail Chimp Templates
Proof Read & send for approval
Organise & Manage Campaigns & Compile Reports for review

Brochure Design & Creation
Organise & Manage Design and Creation of brochures with 3rd party
Proof Read & send for approval

Basic Camtasia Studio tasks including:
Edit Videos and Voice-overs into one file

App Management for various Business Target Areas, including:
Create Content
Source Graphics
Manage Flicker Accounts
Manage You Tube Accounts
Manage Twitter Accounts

Social Media Account Management
You will manage my Linked in account and prospect for potential leads.
You will research how to use Linked in to get the best results out of it. (I have resources for you)
Also management of Facebook and maybe Twitter.
Same applies to research how to use and get the most out of it.

Set up and carry out Blogging Work
I will be looking to set up blogging sites and automatic blog feeders. This will require you to research how to set this up and manage it. You will compile all the articles for proof reading. Compiling all the articles may include sourcing writers and copywriters etc.

Word doc / Power Point Work

Manage the Conversion of Word Doc forms into PDF. You will manage the process with my 3rd Party service provider and proof read the forms and send to me for review.

Transcribing Work

Procedure Writing
For all above job tasks, you will write a step by step procedure on each of the task. (I will supply you with the template for this)

I will record my screen for other procedures and supply you with video of a procedure. You will then write the procedure document for this.

Document Control / Upload Final Documents to Online System
Once final documents have been approved, you will be required to upload them into my Online System in the designated area, and create them in the Master Document List. You will need to delete old documents from system if any changes are made to existing documents and also note the changes in the Master Document List.

(Check-lists will be provided for most tasks for guidance)

NOTE: All above tasks are relatively straight forward. We will be able to show you once or twice and you will be able to pick them up relatively easily.

Skills: marketing, design, management, twitter, research, facebook, video, microsoft-office, pdf, virtual-assistant-skills, linkedin, training, english, communication-skills, graphics

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